How to Write-off Your Kids for Tax Purposes

Young children in business clothes in the business center with cEveryone knows you can generally claim your children as dependents on your personal tax return, but there may be a way to also deduct them as a business expense.  Put them to work!  That’s right, hire them as an hire-your-childrenemployee if you own your own business.  Just remember, the work performed needs to be necessary to the business.  You might need that company car washed or someone to run to the post office every day, or go pick up office supplies.  If it would be reasonable to pay someone else to perform these tasks, you can pay your child to do it.  But be careful that the job is reflective of the child’s age.  You may pay your computer savvy 17 year old to design a website.  But you wouldn’t have your 8 year old do the same task.

Just remember to treat your child as you would any other employee.  This means setting a schedule, punching a time clock or sending them to training courses.  Their compensation must also be reasonable and consistent with what you would pay an outsider.  And as always, keep good records.

Not only can you deduct the wages paid to your children, but in certain instances you can also save on payroll taxes.  This means they take home more money in their paycheck and the business may not be required to pay Social Security and Medicare taxes (FICA).  Further, it’s a great way to shift income from your higher tax bracket to your child’s lower tax bracket and they may not even be required to file a tax return.  It’s also a great way to jump start their retirement by putting money away into an IRA.

 

About the author

Brady is the owner of Ramsay & Associates. He specializes in financial statement preparation and personal, fiduciary and corporate tax and accounting.

His professional experience includes seven years' experience for local and national CPA firms before joining Ramsay & Associates in 2006.

He has a Bachelor of Accounting degree from the University of Minnesota Duluth. He is a Certified Public Accountant, a member of the Minnesota Society of CPA's, an Eagle Scout, as well as an active volunteer in the community.

Business Deductions Not Allowed Due To Lack of Substantiation

In a recent tax court case, the taxpayer who is a self-employed nutritional supplement salesperson, deducted expenses for travel, vehicle, meals and entertainment allegedly related to his sales business.  Even though the taxpayer kept a mileage record on his calendar, the record lacked specific and necessary information on how and why the mileage was related to business.  The taxpayer supplied a spreadsheet to the court in support of his deducted meals.  However, he admitted that many of his meals were eaten alone.  The tax court concluded that the records and substantiation supplied were not reliable and could not be considered “adequate records” as required by the tax code.

The morale of the story…Document, document, document!  Each claimed meal and mile must be directly related to or associated with an active trade or business or for the production of income.  And specific documentation must be kept to substantiate the deduction.

About the author

Brady is the owner of Ramsay & Associates. He specializes in financial statement preparation and personal, fiduciary and corporate tax and accounting.

His professional experience includes seven years' experience for local and national CPA firms before joining Ramsay & Associates in 2006.

He has a Bachelor of Accounting degree from the University of Minnesota Duluth. He is a Certified Public Accountant, a member of the Minnesota Society of CPA's, an Eagle Scout, as well as an active volunteer in the community.

2014 IRS Standard Mileage Rates

The IRS recently announced the standard mileage rates for 2014.SMR Image  The rates will actually decrease by .5 cents per mile for both business use and medical and moving mileage.

The new standard mileage rate for business for 2014 will be 56 cents per mile.  The 2014 rate for moving and medical mileage will be 23.5 cents per mile.

This is also a good opportunity to remind everyone of the importance of keeping a mileage log.  If your mileage deduction ever comes under audit, the IRS will expect to see a log of the miles driven and the purpose for the miles.  You can use a simple notepad in your car, or one of a variety of mobile apps to help you log all the miles you drive and make your log easier to complete.

About the author

Brady is the owner of Ramsay & Associates. He specializes in financial statement preparation and personal, fiduciary and corporate tax and accounting.

His professional experience includes seven years' experience for local and national CPA firms before joining Ramsay & Associates in 2006.

He has a Bachelor of Accounting degree from the University of Minnesota Duluth. He is a Certified Public Accountant, a member of the Minnesota Society of CPA's, an Eagle Scout, as well as an active volunteer in the community.

2014 IRS Amounts and Great Change to Flexible Spending Accounts

The IRS released its list of updated 2014 deductions and limitations, which are adjusted annually for inflation.

  • Standard deductions
    • Married Filing Joint: $12,400
    • Single and Married Filing Separately: $6,200
    • Head of Household: $9,100
  • Personal exemption: $3,950
  • Maximum 401(K) deferral: $17,500 or $23,000 if over age 50 (same as 2013)
  • Maximum combined employer and employee contribution to a 401(K) plan: $52,000
  • The maximum wages subject to Social Security Taxes is $117,000.

In addition, the IRS relaxed it’s “use it or lose it” rules for Flexible Spending Accounts.  If employers make the change to their plan, employees will be able to carry over up to $500 to cover expenses in the next year.  This is a great change that can allow some flexibility for employees who won’t need to scramble to use their funds by year’s end.

2013 Exemptions and Rates

The IRS released the inflation-adjusted amounts for 2013 individual tax returns.

  • The standard deduction increases to $6,100 single and $12,200 married filing jointly.
  • The personal exemption increases $100 to $3,900.  Those with adjusted gross income (AGI) of more than $150,000 single and $300,000 married filing jointly will see their exemption reduced.
  • The maximum Earned Income Tax Credit increases slightly to $6,044.
  • The new 39.6% top tax rate applies to individuals with taxable income of more than $400,000, $450,000 for those married filing jointly.  All other rates remain the same as 2012.
  • Those with AGI of $250,000 single and $300,000 married filing jointly will see their itemized deductions reduced by up to 20%.

These changes present some significant planning issues for those who will have income in any of the ranges mentioned above.  We’re here to help take the guess work out of your tax situation, and to help reduce your tax exposure as much as possible.